Outlook 2007 is a great email and calendar software. However, if you want to print out your calendars, you will need to use the Print Out Calendars feature. This feature is available in the Outlook 2007 toolbar on the left side of the screen. To use this feature, first open Outlook and click on the toolbar. Then click on the Print Out Calendars button. The Print Out Calendars dialog will appear. In this dialog, you will be able to choose which calendars to print out. You can either print out all of your calendars or just a few of them. The first thing you need to do is choose which months you want to print out your calendars for. You can select any month in either year by clicking on it and then clicking on the year number at the top of the dialog box. Then, you can select which days of the week you want your calendars to be printed out for. You can also select whether or not you want your calendars to be printed in a grid format. If you choose this option, then each calendar will be printed out in a grid format with each day represented by a column and each month represented by a row. If you don’t want your calendars to be printed in a grid format, then just click on the OK button at the bottom of the dialog box and then click onthe next calendar in your list of calendars to start printing them out. Once all of your calendars have been printed out, thenclick onthe Close button at the top of the dialog box so that Outlook won’t keep trying to print them anymore and they will all go into storage automatically.
Today we will take a look at how to print out blank calendars from within Outlook without showing your regular calendar items… the trick is to create a new blank calendar to use just for printing.
Create the Blank Calendar
From the File New menu choose Folder, and then give the folder a useful name like “Blank Calendars”, making sure to change the Folder Contains drop-down to “Calendar Items”.
Before you click the OK button you’ll probably want to save the calendar into an easy to access location.
Now simply use the Calendar item in the Outlook navigation pane, and then select the “Blank Calendars” calendar we just created, making sure to unselect the others if necessary.
Now you can use the File Print menu to print the calendar. You’ll want to choose the Print style, whether monthly or weekly or other, and also make sure the date range is correct.
You can use the Print Preview button in the lower right-hand corner to see what your final calendar will look like. Here’s the monthly one:
And here’s a weekly one…
The Tri-Fold one also includes you current ToDo items on the Outlook Todo list.
This is a really useful trick that isn’t always immediately obvious, but I’ve found it very useful on occasion.
